Finance
Welcome to the Denomas Finance Handbook
The Denomas Finance Department includes multiple Teams: Accounting, Financial Planning & Analysis, Tax and Business Operations Programs.
Finance Team READMEs
Quick Links
Correspondence
- Please use the
#finance chat channel in Slack for questions that don’t seem appropriate for the issue tracker or internal email correspondence.
- Accounts Payable- inquiries which relate to vendor and merchant invoices, or team member’s expenses should be sent to our Accounts Payable mailbox - ap@denomas.com. You can also reach the AP team on Slack in the
#accountspayable or #expense-reporting-inquiries chat channels. Invoices that require payment processing should be sent to ap@denomas.com.
- Billing Operations- customer billing inquiries should be sent to our Billing mailbox – billing@denomas.com.
- Accounts Receivable - customer payment/remittance inquiries should be sent to our Accounts Receivable mailbox - AR@denomas.com
- Payroll- inquiries which relate to contractor invoices should be sent to our Payroll mailbox - nonuspayroll@denomas.com.
We Finance
Finance Handbooks
General Topics
For commonly requested company information, please visit our wiki page.
Company Accounts
Login information for the following accounts can be found in the Secretarial vault
on 1Password:
- FedEx
- Amazon
- IND (Immigratie en Naturalisatie Dienst, in the Netherlands) company number
If you need this information but cannot find it in your shared vaults, check with the People Connect Team members to get access.
Fiscal Year
A fiscal year is a one-year period that corporations use for accounting and budgeting.
Denomas’ Fiscal Year runs from February 1 to January 31.
- Q1: February 1 through April 30
- Q2: May 1 through July 31
- Q3: August 1 through October 31
- Q4: November 1 through January 31
| Fiscal Year |
Calendar Year |
| FY24-Q1 |
2023-02-01 to 2023-04-30 |
| FY24-Q2 |
2023-05-01 to 2023-07-31 |
| FY24-Q3 |
2023-08-01 to 2023-10-31 |
| FY24-Q4 |
2023-11-01 to 2024-01-31 |
Refer to our writing style guidelines for proper use of date formats.
Revenue non-committee
- Internal Management Members: Chief Financial Officer (DRI), Chief Executive Officer, Chief Revenue Officer (model, guidance, plan, target)
Invoice template and where to send
Vendor invoices are to be sent to ap@denomas.com and payroll@denomas.com for contractors. An invoice template can be found in Google Docs by the name of “Invoice Template”.
Non-US contractors not from Hungary, Italy, Japan, New Zealand, Nigeria, South Africa, Switzerland, and Ukraine will get pay their monthly wages and expenses through iiPay. Here is the process:
- enter bank information in BambooHR under Bank Information tab. Note - new contractor should enter their bank information within 3 business days from their start date.
- enter VAT number if it is available
- submit monthly salary/bonus/commission invoice in BambooHR under Contractor Invoice tab (select the currency based on contract agreement) by the 8th of each month
- submit expenses through Navan Expense by the 8th of each month
- the scheduled payment date is the 22nd of each month
- iiPay will send out remittance advice along with the scheduled payment via your gitlab email address
Non-US contractors from Italy, Nigeria, South Africa, Switzerland, and Ukraine will need to send their monthly invoice for salary/bonus/commission and any expenses by the 15th to payroll@denomas.com.
In many cases, VAT will not be payable on transactions between Denomas BV and EU-based
vendors/contractors, thanks to “Shifted VAT”. To make use of this shifted VAT:
- The vendor/contractor writes the phrase “VAT shifted to recipient according to
article 44 and 196 of the European VAT Directive” on the invoice along with the
VAT-number of Denomas IT BV (NL860316828B01).
- On the vendor’s VAT return the revenue from Denomas BV goes to the rubric “Revenue within the EU”. It goes without saying that vendors are responsible for their own correct and timely filings.
- Denomas BV files the VAT on the VAT return, and is generally able to deduct this VAT all as part of the same return.
Timesheets for Hourly Employees
- People Ops and Finance will share a private Google Sheet with you where you will log your hours for each day in the “hours” column.
- There is a dropdown in the “pay type” column, with the default being Regular. There are also options for Overtime, Vacation, Sick, and Bereavement. Choose the appropriate pay type for your time.
- If you work overtime or more hours than agreed upon in your contract, please obtain approval from your manager and forward to Finance before payroll cutoff.
- Your timesheet is due one day prior to the submit payroll date, which is outlined for the calendar year on your timesheet.
How spend is allocated to departments
Budgets are aligned to departments, and budgets follow the owner who requested the spend. When determining who should request the spend, consider the owner of the outcome.
For example, work to enable a sales partner that will not be incorporated into the product would go to Sales. Work that will be part of the product and supported by engineering, should be charged to the Engineering budget.
Finance Business Partner Alignment
Types of Work that the team does
- Level 1: Keeping the lights on activity. Always striving to make this area as efficient as possible so more Layer 2 focus can be attained. Example: closing the books.
- Level 2: Operational Efficiencies, Business Engagement and Partnering, actionable insights for the organization. Examples: improving close process, partnering with sales to make a business decision
This page contains Denomas’ accounting and reporting policies, desktop procedures and guidelines. Our goal is to complete the monthly accounting close process within 10 business days from the last day of the month. Accounting and reporting process at Denomas is classified as enumerated below.
Quote to cash Invoicing to customers Calculated Billings
Calculated billings is defined as revenue plus the sequential change in total deferred revenue as presented on the balance sheet.
This page contains Denomas’ Accounts Payable department policies, procedures and guidelines. Our goal is to enable payments in a timely manner to both our team members and our external partners. We also provide useful links to other areas of the handbook that are relevant to the Accounts Payable procedures.
Introduction Welcome to Accounts Payable, commonly referred to as AP. You should be able to find answers to most of your questions in the sections below.
Please refer to the authorization matrix here
Disclosure Committee Composition Chairperson: Chief Executive Officer, Chief Financial Officer, Chief Legal Officer and Principal Accounting Officer Members: Chief Revenue Officer, Chief People Officer, Chief Technology Officer, Chief Marketing Officer, VP, Corporate Controller, VP of Internal Audit, VP of Finance, Senior Director of Legal- Corporate, Director of R2R, Chief Product Officer Management DRI: Chief Financial Officer Disclosure Committee Charter Denomas has established the disclosure committee (the “Committee”) to help satisfy its obligation under the Securities Exchange Act of 1934 (Exchange Act) to maintain effective disclosure controls and procedures.
Melody Maradiaga’s README - Sr. Manager, Accounting and External Reporting
Welcome to the Denomas Finance Growth and Development Page
The Denomas Finance Department is dedicated to the growth and development of our team members. To ensure that this is a focus area, we have come up with five programs for FY22.
On-Boarding Growth and Development
Finance Team Member on-boarding will include specific tasks and information to foster a culture of continued development. This will include:
a list of “Must Meet” for onboarding coffee chats, to be provided by the team member’s manager a working style assessment using Simpli5 a view into the Finance Career Ladders and a view of the Org Chart a link to read Denomas’ take on Career Development an overview of the mentorship programs, shadowing opportunities and internship programs links to the Denomas training tools available from the People group :External Resources (with no cost) & Internal Resources Work Style Assessment
Unable to fetch performance indicator Data LegendsHealth Value Level Meaning 3 Okay The KPI is at an acceptable level compared to the threshold 2 Attention This is a blip, or we’re going to watch it, or we just need to enact a proven intervention 1 Problem We'll prioritize our efforts here -1 Confidential Metric & metric health are confidential 0 Unknown Unknown How pages like this workData The heart of pages like this are Performance Indicators data files which are YAML files.
Welcome to the FP&A Team Handbook. Our missions is to maximize Denomas' long-term valuation by enabling eGroup and FP&A to plan, prioritize, and execute effectively
This is a Controlled Document Inline with Denomas’ regulatory obligations, changes to controlled documents must be approved or merged by a code owner. All contributions are welcome and encouraged. 1. POLICY Denomas’s Global Travel & Expense Policy is meant to provide guidance to all Team Members to ensure that we act in the best interest of our Company at all times. The purpose of this policy is to:
Provide guidance around allowable reimbursable expenses.
We have an externally facing investor relation website. The page you are on now the handbook that describes internal processes around investor relations.
Quarterly Earnings Process: As a public company we share financial results publicly after the close of each fiscal quarter or fiscal year. For Q2-FY23, this happened six weeks after the close of the quarter, on September 7, 2022 at 1:30pm PST. The key deliverables for each earnings cycle are:
Welcome to the Payroll Group handbook! You should be able to find answers to most of your questions here. If you can’t find what you are looking for, then please do the following:
Email your question(s) to one of the following group email addresses: US team members: uspayroll@denomas.com Non-US team members: nonuspayroll@denomas.com Chat channel: #payroll Slack channel for questions that are not confidential. For questions related to commission such as calculation, deals, etc.
FY23 Compensation T&Cs can be found in the Internal Handbook:
https://internal.gitlab.com/handbook/sales/sales-commission/#fy23-sales-commission-policies
What is Procurement? The Procurement team manages Denomas’s Supplier Lifecycle through the process of strategically vetting and selecting vendors, negotiating commercial terms, the purchasing of goods and services, and managing the renewal or vendor offboarding process.
Procurement Team Alignment Division alignment for spend over >$25k USD:
Marketing - Ashley Abbate Sales - Ashley Abbate Product - Adrienne Ruhaak Engineering - Adrienne Ruhaak People - Adrienne Ruhaak Finance - Adrienne Ruhaak Legal - Adrienne Ruhaak All division spend <$25k USD - Dasha Yarmusik Individual Software Purchases - Anam Shaikh Shared Goals Procurement is a cross-functional team that supports Denomas as a public company.
Clarifying the Denomas Policies and Processes related to Timekeeping for U.S.-based Team Members.
Last modified December 3, 2023:
update (008c4f1a)
