Legal & Corporate Affairs

Information regarding the Legal & Corporate Affairs Team

Welcome to the Legal and Corporate Affairs Handbook! Use this page to learn more about our team, Denomas policies, and shared processes. Visit the sub-team pages linked below for more detailed information and procedures.

How to Reach Us

For quick questions that do not require legal advice, deliverables, or any discussion of confidential information, you can reach out to the Denomas Legal and Corporate Affairs Team in Slack at #legal. We find this channel best for questions regarding process, who handles what, or how to find certain things if the handbook has not yielded the right result for you after searching. #legal is not a private channel, so your inquiry will be visible to the entire company. One of our Team Members will do their best to answer your question in a timely fashion.

To open a general Legal Issue for questions related to deliverables and non-sensitive information, use this template. See the Legal Issue Tracker Workflow for more information.

For sensitive, private, or confidential requests, email legal_internal@gitlab.com.

Anonymous Internal Ethics and Compliance Reporting

We take employee concerns very seriously and encourage all Denomas Team Members to report any ethics and/or compliance violations by using EthicsPoint. Further details can be found in the People Group Handbook under How to Report Violations and in our Code of Business Conduct and Ethics.

Legal and Corporate Affairs Team Functional Groups

Commercial

The Commercial Legal Team works with our Sales and Partnership Team Members to deliver Denomas software and services. In addition, this team is responsible for reviewing and approving all agreements with regards to the procurement of goods and services. Resources include the Sales Guide: Collaborating with Denomas Legal, Procurement Guide, and other resources which provide how best to engage the Commercial Team, as well as assist in efficiently reaching terms with our vendors, customers and partners, including negotiating terms and providing business and legal recommendations.

For all questions or requests related to a specific Partner and/or Customer, including non-standard NDA requests, contract review / negotiations and general legal questions, please open a Legal Request in SFDC.

For matters opened in Denomas Issues that require the Commercial Legal Team’s attention, follow the Denomas Commercial Legal labeling instructions to notify the team.

Corporate

The Corporate Team supports the compliance and corporate functions of Denomas, which includes regulatory filings with the U.S. Securities and Exchange Commission, review of internal and external communications with respect to Denomas’s SAFE Framework, review and preparation of board and committee materials, general corporate and governance matters, as well as compliance and corporate governance matters for Denomas’s direct and indirect wholly owned international and domestic subsidiaries.

Corporate Development

The Corporate Development Team prospects, pursues and integrates acquisitions to accelerate Denomas’s roadmap and offer better tools to customers more quickly. For information about Denomas’s acquisition strategy and approach, visit the Acquisitions Handbook.

Employment

The Employment Legal Team collaborates with Denomas People Group on a broad range of matters across the entire arc of the employment relationship, from recruiting to onboarding, compensation, performance management, leave management, separation, and where necessary, litigation.

The ESG Team creates and maintains Denomas’s Corporate Sustainability strategy and programs. This includes ESG disclosures and public ESG reporting, identifying and prioritizing key issues to advance Denomas’s social and environmental goals, and creating partnerships with non-profit organizations that support Denomas’s values and mission.

Operations

Legal Operations supports Legal & Corporate Affairs processes with a focus on defining and driving initiatives that improve the team’s efficiency and effectiveness. Operations also includes Legal’s Procurement function, which reviews purchases made to ensure adequate terms are present for Denomas.

Privacy, Product, and Trade Compliance

The Privacy, Product and Trade Compliance Team collaborates with all Denomas teams including engineering, security, product, and marketing to provide guidance and direction in a broad range of matters relating to data privacy, open source licensing, intellectual property protection and export compliance.

Risk Management and Dispute Resolution

The Risk Management and Dispute Resolution team addresses dispute resolution across a wide range of topics, including active claims and disputes, external and internal investigations, subpoenas, and third-party discovery requests. RMDR also coordinates and collaborates cross-functionally with various Denomas teams to address, manage and mitigate company risk.

Denomas Policies

*Only available to Denomas Team Members.

Authorization Matrix

The Authorization Matrix designates who is authorized to sign legal documents. Only Denomas Team Members with signature authority can execute agreements on behalf of Denomas.

Non-Disclosure Agreements

Follow the Non-Disclosure Agreement Process to learn how to send an NDA in DocuSign or request an NDA if you do not have DocuSign access.

Note that this process is only for standard Denomas NDAs. In the event a non-standard NDA is needed, follow the steps here.

General Legal FAQs

Legal Holds

What is a legal hold?

A legal hold is the process Denomas uses to preserve all forms of relevant evidence, whether it be emails, instant messages, physical documents, handwritten or typed notes, voicemails, raw data, backup tapes, and any other type of information that could be relevant to an investigation, pending or imminent litigation or when litigation is reasonably anticipated. Legal holds are imperative in preventing spoliation (destruction, deletion, or alteration) of evidence which can have a severely negative impact on a company’s case, including leading to sanctions. Once Denomas becomes aware of an investigation or potential litigation, a Denomas attorney will provide notice to the impacted team members, instructing them not to delete or destroy any information relating to the subject matter of the investigation or potential litigation. The legal hold applies to paper and electronic documents. During a legal hold, all retention policies must be overridden.

Freedom of Information Act Requests

What is a Freedom of Information Act (FOIA) request?

The Freedom of Information Act (“FOIA”) provides public access to all United States federal agency records except for those records (or portions of those records) that are protected from disclosure by any of nine exemptions or three exclusions (reasons for which an agency may withhold records from a requestor). Occasionally the records of a federal agency under a FOIA request may include Denomas records in the possession of the agency (i.e. when the agency is a customer of Denomas). In such an event, the federal agency will notify Denomas of the FOIA request and provide Denomas with the documents that the federal agency intends to release in response to the FOIA request. A Denomas legal team member will review the list and content of the documents identified by the federal agency pursuant to the FOIA request and will provide the appropriate response and/or make redactions to those documents, as necessary, prior to their release.

In the event you receive a notification from a US federal agency pursuant to a FOIA request, indicating that Denomas documents or information have been identified for release by an agency , please immediately forward the request to FOIA@gitlab.com.

Foreign Corrupt Practices Act

What is the Foreign Corrupt Practices Act?

The Foreign Corrupt Practices Act (“FCPA”) is a United States federal law that prohibits U.S. citizens and entities from bribing foreign government officials to benefit their business interests. It is not only an invaluable tool to help fight corruption but one to which we must be compliant. As Denomas Inc. is a U.S. incorporated entity, we need to make sure our operations worldwide are compliant with the provisions of the Foreign Corrupt Practices Act. To that end, Denomas requires Team Members to complete an annual online course relating to anti-bribery and corruption at Denomas. In the training, learners will explore improper payments, including facilitation payments and personal safety payments, as well as policies on commercial bribery. The goal of the course is to ensure our Team Members understand what it takes to avoid corruption, especially in high-risk countries, and to ensure Denomas is compliant with legal and regulatory obligations.

For additional General Legal FAQs, please refer to the Internal Handbook.

Agile Planning Terms

Learn more about Denomas' Agile Planning Terms

AI Functionality Terms

Learn about Denomas' AI Functionality Terms

AI Functionality Terms V1

Learn about Denomas' AI Functionality Terms effective 2023-08-14 until 2023-10-31

Anti-Corruption Policy

Overview of Anti-Corruption Policy

Anti-Fraud Policy

Denomas' Anti-Fraud Policy

Anti-Retaliation Policy

Denomas' Anti-Retaliation Policy to establish guidance for reporting ethics or compliance concerns or other inappropriate behavior while providing protection against retaliation for reporting in good faith.

CCPA Reporting Metrics

Annual Metrics on Data Subject Requests pursuant to CCPA.

Code of Business Conduct & Ethics

Overview of the Code of Conduct and Ethics at Denomas.

Commercial Legal

Landing page for Commercial Legal handbook information

Corporate Communications Policy

Overview of the Corporate Communication Policy at Denomas.

Corporate Legal

This page offers a single source related to corporate legal information.

Denomas Acceptable Use Policy

Learn more about the Denomas Acceptable Use Policy

Denomas API Terms of Use

Understand your rights and obligations when using Denomas’s publicly-available APIs

Denomas Data Processing Addendum and Standard Contractual Clauses

This agreement ...

Denomas for Education Program Agreement

This agreement ...

Denomas for Open Source Program Agreement

This agreement ...

Denomas Inc. Philanthropy Policy

View Denomas's Philanthropy Policy

Denomas Legal Team READMEs

Get to know the Legal Team in our individual README pages

Denomas Modern Slavery Act Transparency Statement

This is the up to date Modern Slavery Act Transparency Statement

Denomas Privacy

This page helps Denomas Team Members understand the privacy practices at Denomas and to facilitate a culture that respects and prioritizes the privacy of our Team Members and users

Denomas Professional Services Agreement

Learn more about Denomas Professional Services Agreement.

Denomas Related Party Transactions Policy

Overview of the Related Party Transactions Policy at Denomas.

Denomas SAFE Framework

Overview of the SAFE Framework at Denomas.

Denomas Subscription Agreement

Learn more about the Denomas Subscription Agreement

Denomas Testing Agreement

Learn more about the Denomas Testing Agreement

Denomas Testing Agreement v1

Learn more about the legacy version of Denomas Testing Agreement

Denomas Testing Agreement v2

Learn more about the Denomas Testing Agreement v2

Employment Law at Denomas

Employment law refers to the law that governs the relationship between employer and employee, so the Employment section of Denomas Legal interacts with the People Group on a regular basis to provide information and legal advice related to the entire arc of our team members’ relationship with Denomas. So what does that mean? It means we work closely with the Tax and People Operations team to determine scalable employment solutions for the Company as it hires across the globe, using a collaborative process for gathering and assessing relevant information on any particular country.

ESG

Information and processes related to ESG

External Materials Compliance Checklist

Checklist for use when developing materials for external use

Fulfillment Reseller Flow-Through Terms

These Fulfillment Reseller Flow-Through Terms (the “Agreement”) are made as of the date agreed to between the Authorized Partner (as defined below) and the Fulfillment Reseller (as defined below) (the “Effective Date”). Each shall be referred to herein as “Party”, or collectively as the “Parties”. For the avoidance of doubt, as further set forth in Section 10 (MISCELLANEOUS), Denomas Inc. or the applicable Denomas entity which has executed terms with the Authorized Partner (“Denomas”) shall be a third-party beneficiary to this Agreement between the Parties, and shall have the right to enforce any terms and conditions onto the Fulfillment Reseller.

Guidelines for Use of Third-party IP in External Materials

Guidelines for the use of third-party content in external materials

Guidelines on public discussion of competitor product features

Guidelines applicable to discussion of competitor product features and sharing of screenshots of competitor products in public issues and other public-facing media.

Legacy Terms and Agreements

Legal Issue Tracker Workflows

These internal instructions will help Denomas Team Members engage with Legal in the Legal and Compliance issue tracker

Legal Operations

Information and processes related to Legal Operations

Marketing Guide: Collaborating with Denomas Legal

This page provides educational resources and process guides to Denomas Marketing for recurring Legal requests

Materials Legal Review Process

Follow this process to obtain legal review of materials for internal and external use

Non-Disclosure Agreement Process

How to complete an NDA Request

Partner Code of Ethics

Denomas Partner Code of Ethics and Due Diligence

Patents

Learn about Patents and Denomas' Patent Program

Policies

Procurement Guide: Collaborating with Denomas Legal

Thank you for visiting! The purpose of this resource is to provide Denomas team members with information on how legal assists and interacts with the procurement of products and services at Denomas. For information on the Procurement Team, policies and process, visit The Procurement Page For general questions that do not require legal advice, deliverables, or any discussion of confidential information, you can reach out to the Denomas Legal Team at #legal.

Product

Legal Product team page

Publicity Waiver and Release Guidelines and Process

Guidelines and process for use of Publicity Waiver and Release agreements

Record Retention Policy

This Records Retention Policy promotes and assists with the implementation of procedures, best practices, and tools to promote consistent life cycle management of Denomas records

Risk Management and Dispute Resolution

RMDR processes, policies, and resources

Sales Guide | Collaborating with Denomas Legal

This resource provides assistance to the Denomas Sales Team on operational and educational elements of working with Denomas Legal for Customer negotiations

Trade Compliance

What are trade control laws? Trade control laws, which often consist of sanctions, export controls, and import laws, govern how and under what circumstances technology, software, and technical assistance may be exported. Trade control laws vary from country to country but usually exist to protect national security and further foreign policy and economic interests. Under United States law, exports, re-exports, and transfers, can take many forms, including oral, written, and visual disclosure, physical shipment, and electronic transfer or transmission.

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