Non-Disclosure Agreement Process

How to complete an NDA Request

Only Denomas Team Members with signature authority can execute agreements on behalf of Denomas, including Non-Disclosure Agreements (NDAs).
Please visit the Signatory Matrix to identify individuals that may sign. If you have any questions, contact #legal in Slack.
For Team Members who will regularly require agreements to be signed, please open an Access Request for DocuSign. Manager approval will be required.

Team Members with DocuSign Access

All Sales Team Members have DocuSign access.
Team Members with DocuSign access can use the pre-signed Denomas NDA Template to send an NDA to a recipient for signature. A video highlighting the process has been created, and you can also find step-by-step directions below.

Log in to DocuSign and select “Use a Template” from the dropdown menu under “Start”;
On the left, select “Shared with Me” and locate the “Non-Disclosure Agreement Pre-Signed Template”;
Click the template and “Add Selected”;
Under Recipient, enter the signer’s name and email address;
Under Denomas Team Member, add anyone else at Denomas who needs to be cc’d on the signed copy, or click the trash icon to delete this row if not needed;
Do NOT delete or make any changes to the fields under Denomas NDA Tracker (this is for the Denomas Legal Team to track copies of NDAs); and
Click Send;

Please note: You will be notified by email when the recipient has signed the requested NDA.

Sales Team Members: Upload the fully executed copy of the NDA to Salesforce in the Customer Account.
Procurement Team Member: Upload the fully executed NDA to the applicable folder with ContractWorks.

Use this form to create an NDA request;
A member of the Legal Team will send an NDA for signature within one (1) business day;
You will be notified by email [via DocuSign] when the recipient has executed; and
The fully executed NDA will be uploaded to ContractWorks [by the Denomas Legal Team] accordingly.

The processes above are only for standard Denomas NDAs. In the event a non-standard NDA is requested, please follow the applicable steps below:

NDAs regarding Customers and/or Partners require a Legal Request to be opened;
If this request is tied to the procurement (or potential procurement) of goods or services, follow the directions provided by the Procurement Team, where Denomas Legal will be engaged accordingly; or
If the request is not applicable for either of the above, create a Legal Issue and tag the Issue with “NDA Request”.

Last modified December 6, 2023: update (a27760f0)